Ethiopia: Results-based Management

Duration: 5 days

USD 1500

Who is it for?

• Project and Program Managers
• Heads of Department
• Project officers and their assistants

Course Description

Results-Based Management (RBM) is a broad management strategy aiming at improving management effectiveness and accountability by:

• Defining realistic expected results
• Monitoring progress toward results achievement
• Integrating lessons learned into management decisions
• Reporting on performance

RBM focuses on achievement of expected results: outputs, outcomes and impact throughout the management process. Thus it is a move away from input-based or activity-based management. RBM is intended to improve both accountability and management effectiveness and could be applied at corporate, project / program and country level. RBM is a management approach of many development organizations and also provides guidance to many bilateral donors and implementing agencies.

Results-Based Management (RBM) is a critical factor in ensuring the success of a program/ project. It ensures that all aspects of designing, implementing and monitoring and evaluating a program / project is done transparently and in a manner that ensures accountability. This RBM course strives to impart development practitioners with the essential skills that will help them in making better decisions throughout the program/ project life. After the completion of this training program, the participants:

• Understand the philosophy and principles of RBM
• Have a thorough knowledge and understanding of the Logical Framework Approach (LFA)
• Are able to use the Logical Framework Approach in their own fields of work for the planning, implementation and monitoring of (Technical Cooperation) projects.
• Know the main elements of a good project document
• Understand how to apply Results-Based Management throughout the project cycle (identification – formulation – implementation – monitoring/evaluation and reporting)
• Are able to develop impact-oriented monitoring approaches based on a concise planning document

Content - what will you learn and experience?

• Management functions in the project cycle
• Roles and responsibilities of the cooperating partners in the project cycle
• RBM – philosophy and principles
• The Logical Framework Approach (LFA): background and basic principles
• Tools and instruments for participatory situation analysis (appreciative stakeholder analysis, problem analysis, objective analysis, alternatives analysis)
• Project design: Identification of impact chains, hierarchy of objectives/results, important assumptions (risk factors)
• Measurable indicators for monitoring and reporting
• Impact-oriented monitoring

Schedule

Day One: Openings

• Overview and context of RBM
• Definition of RBM; Concepts and Principles
• RBM Process and Characteristics
• Project Cycle Management (PCM) and the Logframe Concept
• Results-based Monitoring and -Introduction to Theory
• Exercises: Application to Selected Projects / Programs

Day 2: Operationalizing Results Based Management

• Prerequisites; Leadership, Culture and Systems
• Cause and Effect Analysis; Situational Analysis
• Problem Analysis; Problem Tree
• Stakeholder Analysis
• Defining System Borders and Results Hypotheses (Results Chains)
• Clarifying Interests within the Project and Among Relevant Stakeholders / Actors

Day 3: Monitoring System Steps 1, 2, 3 and 4

• Defining System Borders and Results Hypotheses (Results Chains)
• Clarifying Interests within the Project and Among Relevant Stakeholders / Actors
• Agreeing on the Essential Observation Areas of Monitoring
• Agreeing on Binding Results Indicators, Identifying Important Additional Ones
• Introduction to Theory
• Exercises: Application to Selected Projects / Programs

Day 4: Monitoring System Steps 5, 6 and 7

• Operationalizing Indicators (in view of efforts and costs)
• Collecting Data
• Providing Information, Deciding and Reporting
• Introduction to Theory
• Exercises: Application to Selected Projects / Programs

Day 5: Final Clarifications on Monitoring System and Risk Management

• Managing a Monitoring System
• Results Based Programming
• Results Based Costing and Budgeting
• Results Based Reporting
• Integrated Participatory Monitoring and Evaluation
• Risk Management (Identifying Risk, Analysis of Risk Impact, Mitigation Strategies and Monitoring of Risk
• Review and Final Evaluation

Methodology

Emphasis is on practical skills. Plenary presentation and group work with the use of templates, and practical tools will be supplemented with Knowledge Transfer Activities that each participant will develop and implement in their work. Only a small number (10-15) of participants will be admitted for the training to ensure quality time utilization for each participant and enough chance to exchange practical experiences with other participants. Presentations, guided dialogue, group discussions, group work, case studies using real life examples from the participants, exercises, and cross-team coaching will also be used.

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